Protecting your ArcGIS Online items

ArcGIS Online includes features that make it easy to protect your items to ensure that you don’t accidentally break applications, lose track of an original map in the midst of multiple copies, or get unwanted comments. Here’s an overview of how you can protect your items from unwanted changes.

Prevent accidental deletion

You can use groups, folders, and tags to help identify key layers, maps, or other items that you don’t want to inadvertently delete. But the most surefire way to prevent accidental deletion is to toggle Delete Protection.

In the item pages, (1) click the Settings tab, (2) check the box to Prevent this item from being accidentally deleted, and (3) Save.

When you really do want to delete the item, uncheck the box and click Save to enable Delete Item.

Prevent copying maps

You can control whether others can save copies of your maps using the Save As property. In the item pages click Settings, then scroll down to Web Map Settings. Check or uncheck Allow others to save a copy of this item, then Save.

When users access your map, Save and Save As will not be available.

Prevent exporting feature layers

In feature layer item pages, Export To allows users to export features in a variety of formats.

To enable or disable this capability, in the item pages click Settings, scroll down to the Feature Layer (Hosted) Settings section, then check or uncheck Allow others to export to different formats.

Eliminate comments

Comments can be useful in getting feedback from users of your maps and other items. For example, Esri’s Imagery with Labels web map currently has 46 comments:

The comments range from questions about the service to suggestions for improvements. But suppose you don’t want any comments? As an organization administrator you can disable comments by clicking My Organization > Edit Settings. In the Item Details tab check or uncheck the ability to add comments.

For more information

For more information see Item details.

This post was originally published on January 10, 2014, and has been updated.

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  1. kbailey@blm.gov_blm_egis says:

    Does someone’s role in arcgis online (user vs publisher) effect whether or not the “Export To: Allow others to export to different formats” option is applicable to them? (i.e: I as a publisher want to give a basic user access to export my hosted feature service, but when I checked this option, exporting still wasn’t available to them).

    • Bern Szukalski says:

      There are some capabilities that can be toggled off or on by the item owner, but it depends on a variety of things. For example, if certain capabilities in an ArcGIS service have not been enabled, some options will not be enabled. Role is not the primary factor, as a user can add feature layers as items and can specify capabilities on the item.

  2. adams_c84 says:

    Are there plans to enable delete protection on a folder or even a user account? I have published many hosted services under my account so wrote a script to enable delete protection on each item under my account instead of navigating to each item.