If you’re an Administrator for your organization paying attention to details early on often pays large dividends over time. As organizational assets grow in number, whether they be groups or shared items, the ability to quickly and easily identify them and recognize what they are and how they are used can save time and increase management efficiency. An easy way to accomplish this is to use visual cues.
In a previous post we’ve discussed using thumbnail graphics to help brand what your organization publishes, and also what item types or sources they include. Below is an example from the Montana Department of Commerce. The gallery ribbon is displaying item thumbnails that include the organization’s logo (or “brand”) to help identify authoritative content published by the organization.
Using good thumbnails is also key to quick identification of your organization’s content. Of the three thumbnails below, the two on the right provide a better visual indicator of the map contents, in this case hospital and medical facility locations:
Other graphics may be applied to thumbnails to help users in your organization quickly identify item types and how they can be used. Below, the graphics indicate (from left to right) a layer that can be added to any map, a ready-to-use map, and a geoprocessing tool:
These same notions can be applied to groups. A practice worth considering is to use your organization’s logo as thumbnails for the group building blocks – the groups that are used to populate the featured content, the gallery tab, the organization’s basemap gallery, application template gallery, and other core groups. Consistency in naming is also a good practice.
Below are several groups that have been created by the organization administrator. All can easily be recognized as building block groups for the organization since they use common naming and visual conventions. The blue outline helps further identify internal building block groups vs. groups that are public, and contain public content, which are shown with a green outline.
Experiment to see what works best for your organization. While these practices take a little extra effort, as your organization grows and its assets increase it will save administrative time and help others in the organization identify content. Not every group or item needs to follow these conventions, but for core organizational assets these simple visual cues help distinguish them easily, and help keep your organization organized.
For more information see About administering an organization.